Accounting For Photographers

Other popular platforms include ShootQ, Honeybook, Studio Ninja, and Sprout Studio, each with its unique features and functionality. Photographers need to keep track of various expenses such as equipment, travel, and software subscriptions. Accounting software helps them categorize, track, and manage these expenses, allowing for better financial planning and control. Some good accounting software options also offer mileage tracking, time tracking, and bill management to make it easier to maintain comprehensive records. Accounting software for photographers, like FreshBooks and ShootQ, offers industry-specific features such as invoicing, expense tracking, and online payment solutions. These software solutions help photographers save time, reduce manual errors, and streamline their financial processes.

  • This enhances the client experience and improves your cash flow, ensuring you always get paid on time.
  • Not because the books are important in and of themselves (don’t tell your accountant I said that)…but because they empower you to grow your dreams and profit.
  • It also integrates well with Google Calendar, Mailchimp, and Quickbooks, so it may be a good option if you plan to go for a paid accounting software down the road.
  • Wave is a double-entry accounting option that provides the features most small businesses need in its free version, including unlimited clients, invoicing, and expense tracking.
  • If you are recording the salary payment for your models, you would make a debit entry to the salary expense account.
  • The CRA and IRS have a standard mileage rate that you can use to calculate your total travel costs.

Accounting is the part of my photography business that I find the least enjoyable. I’d much rather spend my time shooting, photo editing and working with clients. In California, for example, photographers are required to pay sales tax on the entire photography package if any physical product is delivered (not just on the physical product itself). Research the nuances for your state, since they may potentially affect the structure of your packages and pricing.


Custom pricing is necessary if you exceed 500 clients, but it does include an account manager, lower rates for credit card transactions, and custom training. While choosing the easy invoice generator for your studio, you must consider our handpicked seven best accounting software for photographers. Well, all these apps offer a free trial period to help you determine whether or not the app suits your business requirements. QuickBooks Online is a cloud-based software with mobile apps for both Android and iOS.

  • The upfront cost might sting, but it won’t hurt nearly as much as a penalty for filing an incorrect return.
  • As a business owner, you want the best product for the job, so why not create an incredible online portfolio to showcase your work and grow your client list?
  • Furthermore, a responsive and knowledgeable customer support team can make a significant difference, especially if you encounter technical issues or need assistance with specific features.
  • If you’re not in the US, consult with your accountant to see if there are similar taxes to be collected in your country.
  • In addition to managing your income and expenses, most online accounting applications have an invoicing feature, as well as, payment tracking.
  • Open dedicated bank accounts and credit cards that you only use for business transactions.
  • Just using your CRM, such as Dubsado or Honeybook is generally not enough.

If you’re a large-scale photography firm with employees working on multiple projects, you’ll need a comprehensive financial management system. With all the administrative work you do to keep your photography business running, it’s easy to understand how bookkeeping can fall by the wayside. “I’ll get to it later,” you say, until you’ve accumulated 12 months of “laters” and tax time has arrived with its greedy little paw outstretched for a chunk of your hard-earned income. To put it briefly, Quickbooks is by far my top recommendation for accounting software for photographers, and it is the accounting software that I use. Quickbooks is the number one accounting software used by small business owners for good reasons. Wave’s accounting software can be easily customized to meet your specific photography business needs.

Grow Your Business with an Online Portfolio

The figures on the Schedule-K will then be used to report your profit or loss on your personal tax return. But what really brews my beans is seeing a small business thrive. Not because the books are important in and of themselves (don’t tell your accountant I said that)…but because they empower you to grow your dreams and profit. Founded in November 2010, Wave provides integrated online applications that help small business owners around the world run their businesses. For tax purposes, equipment purchases such as cameras, lenses, lights, etc., are considered fixed assets, which depreciate over time. Most photography equipment can be depreciated at a rate of about 20% per year.

This cloud-based software is made for photographers on the go, and does all the math for you, with features like expense tracking, invoicing, estimates, and financial reports. It also integrates well with G Suite, Shopify, Stripe, and other go-to apps for your small business. The importance of using the best accounting software tailored to photography businesses cannot be overstated. By automating essential tasks like invoicing, tracking expenses, and recording receivables, these applications save time and minimize errors. This allows photographers to focus on their core creative work while maintaining a solid grasp of their finances.

Choose Golden Apple

She is also experienced in setting up corporations with the State Corporation Commission and the IRS. Certain features, such as ShootQ’s easy online payments, invoice creation and financial reporting tools, can provide a comprehensive picture of the business’s financial health. This helps photographers make informed decisions about pricing, expenses, and overall business growth.

What is a respectable profit margin?

Net profit margins vary by industry but according to the Corporate Finance Institute, 20% is considered good, 10% average or standard, and 5% is considered low or poor. Good profit margins allow companies to cover their costs and generate a return on their investment.

But the more you know about a topic, the less daunting it becomes. Hopefully the basic information in this article points you in the right direction and gives you a good starting point from which you can make some basic decisions and do further research. The next tip is to hire a professional to help or at least consult you on your taxes.